ISSUANCE OF DOCUMENTS
| Procedures for requesting and claiming | ORIGINAL COPY / CERTIFIED TRUE COPY OF TRANSCRIPT OF RECORDS AND SF10/F137, TRANSFER CREDENTIALS AND CERTIFICATIONS 1. Present a valid Identification Card 2. Accomplish Clearance form (if applicable) 3. Fill out request form - indicate PURPOSE of the request 4. Proceed to the Accounting Office for billing 5. Pay corresponding fee at the Cashier 6. Present validated official receipt to the Registrar’s Office 7. Receive claim stub with the date of release of the requested document/s 8. Present claim stub and valid ID on the due date indicated 9. Claim and acknowledge receipt of the requested document/s | |
| Processing Time | ORIGINAL COPY OF TRANSCRIPT OF RECORDS AND SF10/F137 | SY 2010 to present - Six (6) working days from date of payment SY 2009 below -Twelve (12) working days from date of payment |
| CERTIFIED TRUE COPY (TOR, SF10/F137 & DIPLOMA), TRANSFER CREDENTIALS & CERTIFICATIONS Note: Saturday is excluded in counting the working days for determining due date of document release. | Three (3) working days from date of payment | |
| Number of copies that may be requested | TRANSCRIPT OF RECORDS / SF10/F137 | Only ONE (1) ORIGINAL copy shall be issued for transfer to another school within the country. |
| CERTIFICATE OF ELIGIBILITY TO TRANSFER CERTIFIED TRUE COPY (CTC) | Issued ONLY ONCE No limit as long as said record has not been forwarded to another school and the purpose for which it is issued is indicated on the copy. | |
ISSUANCE OF DUPLICATE COPY OF THE DIPLOMA
Procedures for requesting and claiming:
1. Present a valid Identification Card
2. Submit an affidavit, acknowledged before a Notary Public, stating the circumstances of loss or destruction.
3. Fill out request form
4. Proceed to the Accounting Office for billing
5. Pay corresponding fee at the Cashier
6. Present validated official receipt to the Registrar’s Office
7. Receive claim stub with the date of release
8. Present claim stub and valid ID on the due date indicated
9. Claim and acknowledge receipt of the requested document
Processing Time: Ten (10) working days from date of payment
Note: Saturday is excluded in counting the working days for determining the due date of document release.
For ONLINE REQUISITION click the link:
PROCEDURES FOR REQUEST / CLAIMING THROUGH A REPRESENTATIVE
1. Submit a duly signed and notarized authorization letter or Special Power of Attorney (SPA).
2. Submit valid identification cards with signature and picture of both owner and representative such as driver’s license, passport, company ID, and other government issued IDs.
Note: A notarized authorization letter or SPA is valid only for a specific request. Future requests to be made through the same person must be accompanied with another duly signed and notarized authorization letter or SPA.
VERIFICATION OF RECORDS
Procedures for requesting:
1. Submit a letter of request for verification of academic information stating the purpose of verification, duly signed by the company’s Authorized Official and designation.
2. Use company letterhead.
3. Please attach the following:
- a duly signed and notarized authorization letter or Special Power of Attorney (SPA) from the owner of the document for San 我要吃瓜 University to disclose his/her academic records in favor of the company and that the owner of the document renders free and releases the San 我要吃瓜 University officials and employees from any and all liability in connection with the release of his/her academic records.
- applicant’s valid identification card (scanned or photocopied)
- a selfie holding his/her valid identification card (valid ID must be readable in the image)
- copy of record to be verified (TOR / Diploma)
Important: Background investigation over the phone shall not be entertained.
Processing Time: Three (3) working days from date of request
Note: Saturday is excluded in counting the working days for determining the due date of request.
